MINUTES OF MEETING GRIFFIN LAKES
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Griffin Lakes Community Development District was held on Thursday, September 8, 2022, at 9:30 a.m. at The Villas at Harbor Isles Office HOA offices, 2317 Clipper Place, Fort Lauderdale, Florida.

Present and constituting a quorum were:

Teresa West Linda Armstrong Benny Barak Madeline DiComo Danielle Christie

Also present were:

Gregory George Juliana Duque Vanessa Peauteau Gilberto Lanza

Chairman
Vice Chairman (by phone) Assistant Secretary Assistant Secretary Assistant Secretary

District Counsel District Manager
Condo Property Manager Cutters Edge (by phone)

FIRST ORDER OF BUSINESS	Roll Call
Ms. Duque called the meeting to order and called the roll.

SECOND ORDER OF BUSINESS	Approval	of	Minutes	of	the
August 11, 2022 Meeting
Ms. Duque: The next item is the approval of the minutes of the August 11, 2022 meeting. This is the moment to present any additions, corrections, or deletions to those. If there is none, a motion to approve them will take place

On MOTION by Ms. Armstrong seconded by Ms. Christie with all in favor, the Minutes of the August11, 2022 Meeting were approved.

THIRD ORDER OF BUSINESS	Staff Reports
Ms. Duque: Next is staff reports, attorney.

A.	Attorney
Mr. George: I don't have any report, and Ginger had a conflict this morning so that's why I'm here but, I did want to make one comment for the record. I had an issue at the gate and because this is a public Board meeting, I understand that you guys own the roads and you have a hard gate, but someone needs to send a message to the security that if you're having a meeting and someone from the public is interested in attending, regardless of who they are or what list, they should be allowed access, so just for the record and whoever has to take care of that would be great.
Ms. Peauteau: No worries, I'll take care of it.
Ms. Duque: Thank you Vanessa, we appreciate it.
Mr. Barak: They're just supposed to say they're here for a meeting and then let them in.
Mr. George: They should.
Ms. Duque: Yes.
Mr. Barak: Ok.
Mr. George: They can ask for ID but it shouldn't be more than that. Mr. Barak: Ok.
Ms. Duque: They should not deny access. Mr. George: Right.
Ms. West: They have to verify there is a meeting or people who learn that, they will just come in anyway.
Ms. Duque: Well, they know when there is a public meeting. So, thank you so much for that Vanessa. Thank you so much for that Gregory. Are there any other comments? Are there any questions for the attorney? Not hearing any we can move on.

B.	Engineer
1)	Discussion of Lake Access Easement
2)	Discussion of Lake Restoration
Ms. Duque: Let's move forward to the engineer report. So, we don't have Juan or Angel here today but I don't think that it's necessary for them to be present. The first item is discussion of the lake access easement, and more than a discussion, this is just for

your information. The Board is aware that since I took over every important document that I see that belongs to the District or that provides information about the District should be presented to the Board of Supervisors and it is, as you're aware, public records, we keep it in our District. So, I received the lake access easement, this is due to the fact that we are working on the lakes, we want to make sure that we know the locations and the description of the lake easement access, so they are just on the agenda for your information more than anything else. As you are aware there are some documents that we don't have that were not provided to GMS when we took over, so whatever I get from the District attorneys or from the District engineer, or from any other professionals I'll bring them back. So, I think this is very important because it shows the land description of every one of the lakes with their respective surveyor's notes and once again, the access to that particular lake. So, this is a document that most likely is going to be used by the vendors working on the restoration of our lakes, and in case the Board has any questions you can also refer to those lake access documents.
Ms. West: I'm not sure I understand what you mean by the access to these lakes, are you talking about the people who are doing the work in order to come over to our property to the work for the lake, or also the COD?
Ms. Duque: No, that has nothing to do with that, we're just talking about the access to the lakes, meaning if they need to bring equipment, so that kind of describes those tracts and the locations.
Ms. West: Ok.
Ms. Duque: Then the next item is discussion of the lake restoration, so I brought, and Linda, I sent you an email, so you received a quote from Absolute Pro and what was requested from Absolute Pro is for the District engineer to reach out to them, and on their proposal, they revised the construction costs because remember we approved a not to exceed amount of $212,000 at the last meeting. They revised the amount and it was higher, so we knew that could have happened, inflation, all of this and the District engineer talked to them and they granted us the budget that was approved by the Board, so the $212,000. So, I have the proposal for you, and we already have the direction from the Board, at this point what we need is for the District attorney once again to assist us in drafting that agreement. The amount, once again, is the amount approved by the Board,
$212,000, and what they did also is they actually rearranged the number of the lakes,

remember we had that discussion. Now it's important to mention and Linda this is important too, that when we start talking about the lakes, we said, well perhaps what makes more sense since you are coming to the community, this is #1, this is #2, but that's not how they are named on the lake access easement, on that agreement it's actually shown those two lakes as #4 and #5 Linda. So, we're keeping the same numbers and the land description that we have on that access easement agreement. So, we are not going to be talking about lakes #1 and #2, it's actually going to be #4 and #5 or the entrance.
Ms. Armstrong: Can we do some sort of a motion that from now on that's going to be the numbers?
Ms. Duque: That is correct, I think it's important to clarify that motion because the way we did it last time was for lake #1 and #2, and it's actually lakes #4 and #5. So, it's the same motion, the same amount Linda, we're just changing the lake numbers.
Mr. Barak: Did they address the warranty question of what the warranty was going to be like for the work?
Ms. Duque: Yes, it actually was provided with a 10-year warranty, that was my next item.
Mr. Barak: Ok.
Ms. Duque: Yes, so that's a 10-year warranty. Mr. Barak: Ok.
Ms. Duque: So, I need a motion to revise that motion that was provided at our last meeting and to make sure we're consistent with the lake access agreement that I just presented, so we're talking about lakes #4 and #5 and not #1 and #2.
Ms. West: So, why is the warranty only for 10 years? Is that the highest that they could go, I guess if something is going to happen?
Ms. Duque: 10 years is a pretty good warranty for the lakes.
Ms. West: It is? Well, we haven't done anything with the lakes since we've been here, maybe that's why they're like that.
Ms. West: But I'm just saying if you're going to put a warranty on it like that, then we need to make sure that we're covered up till then and they need to periodically of course come back and check the lakes, and not just say, oh the lakes are great and then

two minutes later we're back in the same boat we were before or are, you know what I mean?
Ms. Duque: Yes, and no Teri, so you think the warranty should be higher than 10
years is what you're saying?
Ms. West: Well, 10 years just doesn't seem, I mean it just doesn't seem like it's very long, we've been on this property for 18 or 20 years, and this is the first time that we've had anything done.
Ms. Duque: And Teri that would be a question for the District engineer because
he's the one working directly with this company.
Ms. West:	Also, we want to make sure that they do come back and check periodically.
Ms. Duque: Yes.
Ms. DiComo: They're not the maintenance person.
(At this point several people were talking at one time, and no one conversation could be heard)

Mr. Barak: If we do have an issue that the maintenance people find then you can call them to come back.
Ms. Duque: Correct.
Ms. West: But also, if we have a maintenance crew, whoever that may be, they need to be out here more than once a year.
Ms. Duque:  Well, the maintenance crew remember, whoever is checking and
inspecting COD areas right now is under the wing of the condo association. So, I don't know who that particular person is, that's something that I can request Vanessa at some point to let me know who is doing the day-to-day activities of the District. I would assume it's like a joint effort between the property manager, and the crew that works on maintenance, I really don't know.
Ms. DiComo: No, but the lay people don't look like for stuff like these guys do.
Ms. Duque: No, but that's for the maintenance, that's what I'm saying Madeline, whoever you have as a vendor for the maintenance of the lake is to clean the lake.
Mr. Barak: Right, it's whoever the maintenance people for the condo association
here.

Ms. DiComo: And who is that?
Ms. Peauteau: We have our maintenance staff here, however, I need to dig a little bit more into it to find out specifically how far are they going to maintain the areas when it comes to, and I'll speak to the GPM to find out specifically who on our end and yours.
Ms. Duque: So, my end, Vanessa just so you know, my end is just the administrative portion only, and everything relating to the meetings or projects as like the lakes, those big projects but, when it comes to the day-to-day activities of the District, meaning the maintenance, landscape, to make sure the vendors provide services to the lake, that the lakes are clean, that they're coming, that's on you, that's on the condo association. So, we don't have any say, we don't come, we don't inspect, it's not part of our job, that's why there was an agreement, the person inspecting, making sure areas are maintained, making sure if there is anything that needs to be done, come back to the Board, be presented to the Board, if there is a need to have proposals to be discussed they need to come back to the Board so they can approve and then move forward. All of that it's on you, it's on the condo association, and then it's on you, and I don't know who you delegate that specific work in terms of who goes, who inspects, who walks the area, that will be for you.
Ms. Armstrong: Juliana? Ms. Duque: Yes, Linda?
Ms. Armstrong: My understanding of how this should work is that when the engineer is here the next time, he can give us an oversight.
Ms. Duque: Oh no, but that's for the project.
Ms. Armstrong: No, in so many years we should put some more sealer on the wood, we can address this.
Ms. Duque: Are you talking about the warranty?
Ms. Armstrong: No, I'm talking about just general maintenance. Now, our maintenance men when they go around and just look and see if Cutters Edge has bumped something or done all of that around the lakes, if they see the tops of the pylons, like starting to crack or something, they can just give Vanessa a heads up. Like we saw this here, it's not rotting but it's this, and then maybe that's when we put that preserve sealer on it.
Ms. Duque: Yes, I know you are correct Linda.

Ms. Armstrong: All of the bulkheads were just the natural wood, and then about 6 or 7 years ago maybe, that's when we had the bulkheads on the lake that is probably now lake #3, the one that has the fence all the way around it on North Harbor Isle and Clipper.
Ms. Duque: Yes, which is lake #3.
Ms. Armstrong: Ok, on lake #3, that one we had all the bulkheads painted the same color as one of our colors on the buildings, and then we had the fence re-pressure coated or whatever, powder coated, or however they fixed the fence, the wrought iron fence, and that was done by the COD, so I don't know if they're going to replace that with natural wood or if it's supposed to be painted afterward, but the engineer should tell us how our due diligence is on maintaining that wood to keep it from splitting and rotting. Not that we want to put band-aids on it, but we want to do the proper coatings when necessary because before that I don't think we ever painted it at all and I know our fences and things get like an extra sealant every so often, I don't know what it's called.
Ms. Duque: Yes, and Linda I understand that but, I think we're talking about the
same item, like in terms of there is a maintenance person that should be providing the other side of all of those areas number one. Number two, yes, we can get the District engineer to give us some insight about certain things that we can do, I agree with you, but remember the District engineer will not be here periodically to do those inspections, they do what's called the annual report.
Ms. Armstrong: Yes, I understand that.
Ms. Duque: Ok, so yes, we're on the same page Linda, yes.
Ms. Armstrong: Yes but, we have to have the HOA to have some sort of an SOP for the maintenance people, like once a month they do a check, once a month they check the walls, they do just little things, just so that we're on top of everything.
Ms. Peauteau: Yes, in regards to that I'm not sure how it was done in the past, but it's something I will be implementing, so next meeting I'll give you guys an update as to how that will go.
Ms. Duque: Thank you Vanessa, I think the Board truly appreciates that.
Ms. DiComo: But you do have to come around periodically, I'm not saying weekly or monthly, but you do have to come around.
Ms. Duque: Oh, no I'll come Madeline, Teresa knows that I come.

Ms. DiComo: Ok.
Ms. Duque:	No, I do, because at the end we are the District manager of the District but, yes, there are things that we are on top of as well.
Ms. DiComo:	I don't want to be negative here but I've actually never seen our maintenance guys do anything around the lakes. Now, if I'm wrong, that's fine.
Ms. West:	Actually, we had an agreement that they were not to go new those
lakes.
Ms. Duque: No, it's not that they go and do something on the lakes, it's like, you
have vendors that provide services on the lakes. Right now, the services, and we're not talking about the project, we're talking after the project, what the District engineer believes that we need to be looking for, no, we're talking about the current status. So, we have a vendor that provides services on the lakes, maintenance of the lakes, the water, making sure we don't have algae, we don't have the vegetation, making sure we don't have issues with the fountain, that the fountain is properly working, so all of those items we have vendors to provide that service but, there is someone, that is your condo association that needs to be checking and making sure that those services are being provided. There's also a lake bank, and right now that lake bank needs to be done, and the grass needs to be mowed, there is no other project or other maintenance they need to be doing because there is nothing else that needs to be done. In terms of the lake restoration that's a project that we're going to be working on hopefully soon but, the vendor that comes and mows the grass, they need to make sure that's being done, that's being provided. So, those are the services that I'm talking about, there is no other additional item that needs to be done or discussed. You might recall that when we found out the issue with the fence on lake #3, it was requested to the maintenance crew to go and place those signs, you might recall that, they also placed a couple of, they met with the District engineer which is what Linda was referring to, the District engineer was onsite, he met with that crew back at that time, they walked all of the railings, and he told them what they needed to do to secure the railing, and that was done. There was also a sign placed on that railing, so in terms of what needs to be done from like the District itself, myself, or the District engineer, we will provide and will continue providing those to the condo association but, what I'm talking about is the day to day activities, there are no other additional items that need to be done or like repairs, there are none.

Mr. Barak: I mean I think for something like this, once this project gets completed, you're looking at probably like once a year to look at it, and see, hey how is it doing, oh do we like Linda said, in a 5-year mark, maybe we need to do a new paint job or whatever.
Ms. Duque: Benny, that's what is being done. The District engineer provides a report, an annual District engineer report to us, to the Board, and that's presented to the Board, that pretty much tells the District and the Board of Supervisors each tract owned by the District is in good condition and is well maintained.
Mr. Barak: Right.
Ms. Duque: They will go and say lake number "X" needs to be done like this or not, all of that is in that report, so yes you are correct.
Ms. DiComo: Because they're insured right, because all vendors are supposed to have insurance, right?
Ms. Duque: Yes, all of them have insurance.
Ms. DiComo: And we're supposed to be named as a part of that insurance.
Ms. Duque: Additional insured, yes, we are, and that's requested always when we work with vendors, yes that's correct, and I know that's the same practice on the condo association, right Vanessa?
Ms. Peauteau: Yes. Ms. Duque: Ok.
Ms. DiComo: So, you're saying though that these guys will come back like in 5 years to take a look?
Ms. Duque: No, I'm not saying that Madeline, I'm saying that we have a District
engineer, the District engineer provides a report every year about the condition of the District, that's the report I'm talking about, I'm not talking about in 5 years.
Ms. DiComo: So, the District engineer is the one that comes around and inspects.
Ms. Duque: Yes, the areas owned by the District are inspected by the District engineer.
Ms. DiComo: And that would be a different contract.
Ms. Duque: Yes, that's different, and that's part of the budget, that's part of what you've paid, and the agreement that you have with the District engineer. Ok, so let's move forward, then once again we have the revised proposal from Absolute Pro, the

Board of Supervisors requested Angel to also look for other companies, and before I move forward because I was interrupted a couple of times, I'm sorry. The lake restoration, $212,000 not to exceed that amount which is the revised amount, we already have a motion on the table and once again, we want to revise that motion and make sure we're talking about lakes #4 and #5, and not lakes #1 and #2. So Benny we approved this at the last meeting remember, but then the Board approved a not to exceed amount of $212,000 remember, not to exceed because Angel went back to them and said ok, this was presented back in April, so we wanted to make sure about the inflation and the number that we're all good with that, so they came back with a higher amount but then Angel, the District engineer talked to them and told them listen, what was approved by the Board was just this amount, so will you grant this amount, and they said yes, ok we'll do it. So, $212,000 is the amount approved by the Board, but once again, we are referring to lakes #4 and #5 and not lakes #1 and #2, and that's why we need to revise that motion.
Mr. Barak: Just because of that.
Ms. Duque: Yes, so is there a motion?
Mr. Barak: I hate to be backing up but, we were talking about insurance just now and it just says here, owner and owner's insurance is to remain in effect and indemnify and hold absolute harmless for any incidental damages incurred prior to, during, completion of any construction and Absolute warranty term. So, what does that mean?
Mr. George: We'll prepare our own agreement, this is the proposal, so they'll sign an agreement that our office drafts and it won't include that.
Mr. Barak: It almost sounds like it's saying like our insurance has to pay if they do any damages.
Ms. Duque: Remember, we will enter into this agreement but we will not be able
to comment or assign the work until we have the funds available, so we'll look into it next year.
Mr. Barak: Ok.
Ms. Duque: So, I have a motion on the table made by Danielle, is there a second?

On MOTION by Ms. Christie seconded by Ms. West with all in favor, accepting the revised proposal from Absolute Pro not to exceed $212,000 for the lake restoration project to lakes #4 and #5 was approved.

Ms. Duque: Now there was a request to the District engineer to reach out to a couple of other companies so they did, and I have the emails, they're going to be part of the record of the District. So, they reached out to Morrison Builders as well, they declined the request due to a lack of proper lake access for their machinery, so they declined it. There was also Southeast Marine Construction that after the field visit the contractor responded that they were going to pass on submitting a proposal at that time, and they also reached out to SeaMeDive and they are still waiting for our response, so I just needed to bring that to the Board of Supervisors. So, as of today, we don't have anything else.
Mr. Barak: Why would they just not want to give a proposal?
Mr. George: Too small of a project, didn't we discuss that? Ms. Duque: Yes.
Mr. Barak: What was the other reason, lack of access for their machinery? Ms. Duque: Yes.
Mr. Barak: What is it, it's too big you're saying?
Ms. Duque: And once again, we discussed that with the engineer at the last meeting, like for us, this is not a small project because we're looking at the community and talking about an increase of $1,200 so for us it's not small but for them it is.
Mr. Barak: Right.
(At this point several people were talking at one time, and no one conversation could be heard)

Ms. Duque: So, that is just so you are aware, let me know if you're still interested just to make sure we receive any other proposals, but I think you guys are going with Absolute Pro and not to exceed that amount. I don't see the need of continuing looking for anyone else, but it's up to the Board.

C.	Field
D.	Manager - Reimbursement to Condo Association - Request made by Vanessa Peauteau Condo Property Manager
Ms. Duque: Ok, let's move forward to the field. So, under the field, I have a request that was made by your condo association property manager. So, Vanessa provided me with a scope of work, and an open invoice in the amount of $5,250 with Cutters Edge. This was a tree, like an arboricola so they removed the royal palm at the median entrance and they also installed a new palm that included the palm removal, stump grinding, and the royal palm of 25' in the amount of $5,250. So, I will let the Board discuss this item but, before you go there, I might need to remind the Board of Supervisors that we have a current agreement with the condo association. The current agreement is very clear, if the amount and the Board is aware already, that amount was exceeded, we have $20,000 in our budget, and with the projects that were done and presented during the last meeting to the Board, they were exceeded by almost $2,000. So, we already exceeded the budget for almost $2,000 and now the request is $5,250 more. We have an agreement, and as per the agreement, if that budget is exceeded, the responsible party to pay that invoice is your condo association, it's in the agreement. So, that is my recommendation to the Board, to follow your agreement, I don't know if Gregory would like to add anything else to that.
Mr. George: No, nothing,
Ms. DiComo: That makes our association fees go up. Ms. Duque: Linda, can you say that again?
Ms. Armstrong: I believe the HOA should be responsible for $3,250. Ms. Duque: No, it's $5,250.
Ms. Armstrong: Yes, so they could have done $2,000 to replace that palm but, I
know, and I've looked through the minutes, I can't find it anywhere, but, I know that we, the COD as a Board would not have just said, carte blanche, we would have given an amount not to exceed.
Ms. Duque:  Yes, and that was never actually approved Linda, it was never
approved. So, I was talking this morning to Vanessa, and Vanessa I don't know if you want to give a little bit of insight to the Board as well.

Ms. Peauteau: Yes, so obviously this was done prior to me and I don't know how it was approved. I know that a tree was sickly, so it had to be done, and I don't know who it was brought to in order for this to be done. However, the argument is that since it's in the COD area, it should be paid by the COD, and I understand you guys have a tough decision to make and also my Board feels strongly about it, so it should be taken into consideration on what we can do.
Ms. Armstrong: Well, can we see the contract that was signed for the tree, who
signed it?
Ms. Peauteau: I guess it's just the estimate. Ms. Armstrong: What about the work order?
Ms. Duque:	Who approved this invoice, Vanessa?	Who approved to move forward with the $5,250?
Ms. Peauteau: I believe it was may be Harry. Ms. Duque: Ok, the property manager.
Ms. Peauteau: I'm not 100% sure but I have to find out exactly if it was all the Board or if it was just Harry.
Mr. Barak: Wouldn't there be an email or something saying, hey go ahead with this, or like initials to approve, how is it just like, ok we're just going to do it?
Ms. Peauteau: And I believe it was an emergency as well for the tree, there was something going on with the tree, it had to be removed immediately, the old tree.
Ms. West: Well, that would have been ok to remove the tree, but to replace it because he already knew that we could not go over the $20,000.
Mr. Barak: But not to replace it.
Ms. Duque: And it's a royal palm, I don't know what type an emergency that could have happened, a royal palm unless it was infected, which was not the case.
Mr. Barak: They just kind of die in place.
Ms. Duque: Exactly, that's what happens with a royal palm.
Ms. Dicomo: It says right here, palm removal and stump grind $1,000.
Ms. Duque: It says disease, declining, and knowing about royal palms, that's not an emergency. What Benny?
Mr. Barak: I'm saying it doesn't sound like an emergency. Ms. Duque: No, it's not an emergency.

Ms. Peauteau: And I understand the situation at hand, and when speaking with Juliana earlier, this is not a practice that I will continue, again, I will make sure that these things go through the proper channels, so it's a problem, it happened, let's find a solution and deal with it the best we can do for both sides. I don't really want to linger on the past and how it happened, but somehow it happened, so I just want to make sure that we find the best solution for both sides and move forward.
Ms. Duque: And I agree with Vanessa. My job is that, it could be, it might sound tough, I don't know, but we have an agreement, the agreement is clear. If the budget exceeded, the responsible party is the HOA, that's all I have to say, but I'm not the one who makes the decisions, you as the Board of Supervisors are the ones who will guide

US.

Ms. West: Well, here is my suggestion, take it or leave it. We have an invoice that

is due to Cutters Edge, which is $5,000, which it shouldn't have exceeded $1,000, so however that may go but, we can put Cutters Edge on hold, we don't have to pay them this month or next month, we've got a lot of money going out for the lights, and we can put them on hold, however, you can do that.
Ms. DiComo: They've done the work already?
Ms. Peauteau: The work is done, it's been done for a few months now.
Ms. Duque: Yes, the work is done, and I have to, once again, because Vanessa actually mentioned that to me. So, this was done and approved and it was like, oh well they don't have the money but they will have the money later, that's not the way we work. We have a fiscal year, we have a budget, we need to be responsible with our vendors, we have agreements in place, if a service is provided we are supposed to pay for those services, and I'm talking about the COD, so I don't agree putting something on hold, because if it was approved by someone, it doesn't matter, it was approved, and they did the work, so the work was done, and the invoice is open.
Ms. Armstrong: Juliana?
Ms. Duque: Yes Linda, go ahead.
Ms. Armstrong: Can we ask Cutters Edge to provide the work approval order, and just see because if it was a dead tree, yes, but the $250 is absolutely the CDDs responsibility because it was almost an emergency, you don't want a tree to fall over on cars but, to replace it.

Ms. Duque:	Ok, so Linda, just so you know, and we're talking about the same amount, as per their invoice the removal of the palm and the stump grinding was $1,000.
Ms. Armstrong: Oh, I thought it was $250.
Ms. Duque: No, it's $1,000 and the replacement of it was $4,250.
Ms. Armstrong:	Oh, I thought I saw an invoice for $5,000 and then $250 for another one.
Ms. Duque: No.
Ms. Armstrong: Ok, alright, then I don't know.
Mr. Barak: Well, I mean I still kind of agree with Linda, look at the end of the day, I'm not disagreeing with you that if a vendor performs a service they should get paid, however, if the vendor chooses to go ahead and perform a service that is not requested or approved, then whose responsibility is it.
Ms. Duque: I don't think that was the case, Benny.
Mr. Barak: No, but I'm saying, just like Linda was asking, can we get from Cutters Edge an email or something that says, hey Harry approved this, if that's the case, then look the HOA at the end of the day is going to have to bite to bullet on it but, I would still like to see where the approval came from, there has to be something.
Ms. Peauteau: I can provide that, I'll look for it and provide it to you. Mr. Barak: Ok.
Ms. Peauteau: However, it was approved and I can get you that information.
Ms. Duque: Is it something you can look for right now Vanessa so that we have an answer and then decide this right now because if not, then we have to wait for a month and it just makes no sense.
Ms. Peauteau: I don't have access, or I'm getting access to Harry's emails, so it would be that, but I have to get in contact with Cutters Edge to find out if they can send us the approval, and the signed proposal.
Mr. DiComo: Harry wasn't supposed to approve anything. Ms. West: No, he wasn't.
Ms. Peauteau: However, I'm also curious of how could Harry make a decision in a
location that belonged to you guys. So, the tree has been up for several months now, and for some reason no one asked the question or said hey, I have, we have a big new tree outside, what happened here and how did it get here, so it's a big question mark

because as I was speaking to Juliana, it's not going to step over the side and say, hey I'm going to replace this, and it's ok, so it's not ok, it's supposed to have a conversation to decide who's area is it and put something in place as to how it's going to be changed or down the line based on the budget.
Ms. Armstrong: Vanessa?
Ms. Peauteau: Yes, go ahead.
Ms. Armstrong: I didn't mean to interrupt you but, the agreement between the HOA and the COD that was just finalized like last year, spells it out completely, Harry is responsible for the day-to-day approval, a small amount, like oh we want to replace the flowers in the front, something like that, but anything, and I thought it was $2,000, but if it's $1,000, anything more than that he has to get approval from us, the COD Board, to spend money over that amount that's in maintenance and what's it called Juliana, the line item that's just in like the general upkeep of landscape.
Ms. Duque: The landscape replacement.
Ms. Armstrong: So, replacing a tree is special. Ms. Duque: Yes.
Ms. Armstrong: Ok, that's all I wanted to say, but if you read our agreement, between the two, it was just approved and ratified and all of that, that's what it says, so it is all filled out in black and white.
Mr. Barak:  Yes, so in other words, he could have removed the palm tree for
$1,000, and wouldn't have needed our approval, but to replace it, another $4,250 he would have, in other words.
Ms. West: Well, he also put the wall in over there. Mr. Barak: That brought us over the $20,000.
Ms. West: Yes, but the wall was $18,000 and we didn't approve the wall at that time, we said we were going to get the wall done, but I don't think we had, we didn't have a price.
Ms. Duque: I don't think it's worth it to go back to that, and we talked about that
already Terry. I think the point is very clear, I made it very clear to the Board in a couple of meetings already and Vanessa is on track. Everything that needs to be done, and I think the invoice says 6/20/22.

Mr. Barak: But I'm curious, why wasn't this brought up last month, if this was already overdue since 6/20?
Ms. Duque:  I was not aware of this Benny, I really don't know.  I don't know if
Vanessa knew about it.
Mr. Barak: So, they're just dropping it now and saying, oh you owe us this money.
Ms. Peauteau: Yes, it was brought to my attention when I arrived here, so I just wanted to make sure because it's open, so discuss it, however, whatever decision is made I have to take it back to my Board and let them know.
Mr. Barak: Well, look Vanessa has a good point as far as the location where it's at, and somehow possibly having both sides work on a solution to pay this. I know we don't have enough money in this budget, but next month is our budget not replenishing, or am I wrong on that?
Ms. West: It's in the taxes.
Mr. Barak: But this still has to get paid, so the question is, do you want to put everything on the HOA?
Ms. West: As long as the HOA dues don't go up.
Mr. Barak: HOA dues are not supposed to be going up, it's only our tax assessment, the one-time tax assessment. I'm saying if we were to somehow split this, let's just say for argument's sake, if next month our budget is renewed and we were to take this invoice and say, ok COD pays their half and HOA pays their half, and we're talking about $2,000 or $2,100?
Ms. Duque: Ok, let me call Cutters Edge right now. Hi Heriberto, how are you doing? I'm sorry I'm calling Heriberto, this is Juliana, and I'm in the middle of a meeting with Griffin Lakes COD. So, Heriberto, quick question really fast, we have an invoice from Cutters Edge in the amount of $5,250 and it was for a diseased and declining royal palm to remove it, and stump grind, and also to replace for a new royal palm, do you recall that work? Yes, ok. Do you mind if I put you on speaker? Ok. So, Heriberto, thank you so much for taking my call, I have you on speaker, and I'm with the Board of Supervisors, the question is simple, who approved for that work to be done, the royal palm?
Mr. Lanza: It was approved by Harry, Juliana, probably a month or a couple of
weeks ago, I cannot recall right now by memory, but I can go and check on my records,

but I had that project because that palm was hit by lightning, it was in decline and we had to remove it because it would have become a safety hazard and we replaced it.
Ms. Duque: Ok, Heriberto, and you replaced it, ok. I really appreciate that Heriberto, I will call you after the meeting and we can talk a little bit longer but thank you so much, that's what we needed to know.
Mr. Lanza: Anytime.
Ms. Duque: Ok, thank you Heriberto, bye bye.
Mr. Barak: Ok, so it was an emergency because it was hit by lightning.
Ms. West:	Well, none of us are debating the removal, what we're debating is putting in the new one.
Mr. Barak: But he's saying Harry basically approved it.
Ms. West: Yes.
Ms. Duque: Ok, so we have the answer, now we need the Board to let me know how you would like to proceed.
Ms. West: Is he sending us the approval letter?
Ms. Christie: It was approved period, Harry approved it months and months ago, it's done.
Ms. West: For the replacement.
Ms. Christie: Yes.
Ms. West: I know we approved the removal. Ms. Duque: No, he approved everything.
Ms. Christie: He just said though on the phone that he approved everything and Harry is no longer here.
Ms. West: Without calling you, so can we go to Harry and ask him to pay it?
(At this point several people were talking at one time, and no one conversation could be heard)

Mr. George: So, the COD can pay for it, the HOA can pay for it, or you guys can say, he approved it outside of his authority and go after him personally, that's your three options, and that's going to cost you more money to do that.
Ms. West: But going on, I never really liked that idea, it was just that with Harry. Mr. Barak: I think we said that at the last meeting.

Ms. Peauteau: So, moving forward let's have a practice, I don't make those decisions, I don't sign proposals, for that much, so that's between Juliana and I, and she will bring it up to your attention.
Ms. West: So, you're agreeing with that approval? Ms. Peauteau: Yes.
Mr. Barak: Yes.
Ms. West: Ok.
Mr. Barak: And who knows, maybe Harry knew he was on his way out and he was like, hey I don't care, I'm just going to sign off, and whatever, it's done. Now, like they say, hey we have to figure this out, we have an invoice we need to pay, so let's kind of discuss that part of it and I was just suggesting that instead of any one party taking the hit that we maybe split it. If we have our budget replenishing next month or whatever the case 1s.
Ms. Christie: Does it work like that?
Ms. Duque: I mean it's your decision, Danielle as the Board of Supervisors, you will make that decision, yes, we can make the payment, we start the new fiscal year in October. My recommendation for future practices is that it's clear, the agreement is clear, if the amount is exceeded, the condo association is responsible for it. It's in the agreement, period, but once again, it's up to the Board.
Ms. Christie: And it was already done, it's happened.
Mr. Barak: And it's not going to happen again, we've already established that. Ms. Christie: Right.
Mr. Barak: So, I definitely understand what you're saying, I agree 100%.
Ms. Armstrong: Ok, I have two questions, the first one is, are lightning strikes considered an act of God, and not covered by insurance? Then the second one is if we would hold Harry personally responsible would the HOA insurance policy that covers the Board and the manager wouldn't it fall there, or would it fall on Harry himself? Those are my questions.
Mr. George: That would be an open question, I don't know if the insurance covers that, it's more fact-specific than I can opine on today. I was just saying that based on the agreement, this invoice wasn't even sent to the COD, so legally speaking it's not your responsibility. I understand how CDDs work with HOAs and this happens, people do pay

the bills of other entities but, I was just laying out the three ways I see this situation which would be HOA, COD, or the person who approved it, those would be the three parties that possibly would be involved, and I'm not recommending it, I'm just saying those are the parties involved.
Ms. West: No, but I'm saying he's insured by our association.
Mr. George: And I can't say yes or no, I would have to read the policy, I need to know more facts. It's a possibility, I know insurance companies cover professional liability, etc., I'm just saying, I'm not going to say here yes, absolutely the insurance will cover it.
Ms. Duque: And Gregory is the attorney of the District, he's not the attorney of the
condo association, so like as he said, that's an open question, there are a lot of facts that he will need to look into if that the direction but, I do believe that direction will cost more money to the District than the $5,000.
Ms. West: But we need to know if we're all covered too because technically the
Board members are usually covered by the insurance company.
Ms. Duque: Yes, we have insurance under the District but, those are not the decisions that you will need to make. So, once again, we need direction, I think at this point I need a direction on what the Board is planning to do, is the COD paying this, is the COD not paying this, and Vanessa needs to report that back to me.
Ms. West: Well, I don't know if he tried to talk them down, especially Cutters Edge, they tend to usually put something a little bit higher because they know we will talk them down.
Mr. George: I think we're way past that at this point.
Mr. Barak: Well, the damage is done is what I'm saying, whether he negotiate it, didn't negotiate it.
Ms. West: Ok, but we can ask.
Ms. DiComo: We can negotiate. Ms. West: Yes.
Ms. DiComo: We should be able to negotiate.
Mr. Barak: Before the work was done, yes, I could say that.
Ms. West: You can do it either way, I mean if Cutter Edge just says, ok well I'll take off $2,000.

Ms. Duque: Ok, well I don't think the District should go in that direction, this was not approved by the District. The Board of Supervisors did not approve this work to be done, so it shouldn't be the District now going back to the vendor and trying to negotiate something that we are not responsible for. Once again, at this point, and I think we need to come down to finally make a decision, are we paying for this invoice, is the COD paying for this invoice, yes or no?
Mr. Barak: Does it have to be a yes or no in full or can it be partial?
Ms. Duque: Yes, you can come back with a decision, like we believe the COD should pay this, or we assist, it's up to you.
Ms. West:  Well, I still think we should try to renegotiate it. I know you think, oh
they sent us a bill, we have to pay it, but that's ridiculous.
Ms. Duque: No, that's not what I'm saying. What I'm saying is, the District should not be taking that approach, if you want someone to negotiate, then the condo association can go back because this was not work being done by the District, or approved by the District, we know it was approved by Harry. My concern is, we don't need to go back and forth, we have an open invoice and according to this, I mean legally, I don't know but Gregory just mentioned it, we have an agreement in place as well that is very clear on our responsibility but, you are the ones who decide what needs to be done if want the condo association wants to go and negotiate.
Ms. West: Because I don't think it's right because nobody approved it.
Mr. Barak: But then it sounds like you want to go after Harry, so you're saying you want to go after Harry for approving this?
Ms. West: No, I want to go after Cutters Edge.
Mr. Barak: Yes, but if Harry was the one that said, yes go ahead and remove it, and hey, go ahead and replant it, then ultimately it was him.
Ms. West: Ok, first of all, what is your proof that Harry even said that?
Mr. Barak:  I mean I'm sure we're going to get proof, I'm sure we'll get it from
them.
Mr. Christie: And he just said that he approved this.
Mr. Barak: For her, it wasn't good enough that he said it, she wants to see
something in writing, so I understand that, I'm sure they're going to get proof. Once they get the proof, let's assume they get the proof, what's your angle on this?

Ms. West: I don't even want to talk about that until that happens. I think that even if Harry did approve it, you can go back to Cutters Edge and say, none of us knew about it, we didn't approve it.
Mr. Barak: Is that fair for her, she just got here, she didn't have anything to do with
it.
Ms. West: I know, but she's good, she can do it.
Ms. Peauteau:  So, that's an option, I will go back and speak to them just to see
what they say, however, the work is completed, you usually negotiate a proposal prior to the work.
Ms. West: Even if they came down $1,000, it's a tweak, or whatever they call it, I don't know.
Ms. Duque: The other thing that I want you to know when a vendor is working with a property manager, and the property manager is the one giving directions to a vendor, the vendor is going to do what the property manager tells them to do, that's the practice.
Mr. Barak: Right, and they agreed on a price.
Ms. Duque: That's why, like when I make a decision for the District, I don't make a decision as Juliana, I make the decision as the District manager for the District, so it's important to mention that too. We all know there was an agreement, there were responsibilities, and there was a limit on the budget.
Ms. Christie: And now the bottom line is, who's going to pay it, we have to pay it. Mr. Barak: Right, I think that's ultimately the question.
Ms. Christie: That's the only thing we need to talk about.
Ms. West: Well, they always say in writing what they're going to do because they always add things.
Mr. Barak: I'm not arguing with that, I'm saying, they sent it to Harry, and Harry
signed off on it, that's what we're saying, so it's not really fair to hold Cutters Edge accountable for any of this at this point. Listen whether they overcharged, or whatever the case is, but that should have been done prior to the approval of the work.
Ms. West: Cutters Edge has sent us so many bills it isn't funny.
Mr. Barak: I mean they've probably been caught or whatever in the past and we work on them, but again, that would have been at the time, rather than 3 months later.

September 8, 2022	Griffin Lakes COD

Ms. West: I understand, but this is simply another one that hasn't been completed.
Ms. Duque: Ok, so what we can do is, there are 5 of you, you can make a motion
which direction you want to go, you second it, the motion passes, we need to move on.
Mr. Barak: So, I'm just curious, if we do and everything comes out, they show us proof that Harry signed off on it, we got to pay the bill, and again, going back to the solution part of it, as far as who is going to be it, how does it work if we do, and let's just say hypothetically say split between COD and HOA, does the HOA have to get Board approval or something, or how does that work because I don't know?
Ms. Peauteau: Yes, of course, I'd have to take it back to my Board, and based on their response either they agree to it and I'll bring it back to you guys next month, so it's a back and forth thing, and based on the location of where the tree is, I think that's their main point.
Ms. Christie: But from the agreement that we have in place.
Mr. Barak: It was the property manager of the HOA that signed off on it, so that's a Catch 22, you know.
Ms. Christie:  Yes, and the association has the rules to regulate all of the land
around.
Ms. Armstrong: I mean we could be talking about this for another hour, it's all about making a motion saying that we'll immediately pay Cutters Edge $1,000 for the removal and chipping of everything and that we are in dispute with the HOA at the present time and we'll get back with them and sort it out for the $4,250 because our residents are going to pay for it one way or the other.
Ms. West: It's not quite the same.
Ms. Armstrong: So, give them $1,000 and kind of let them know that we're working on it in good faith, but say that number one, our Board doesn't allow it right now, and number two, it was never authorized, and based on our agreement that was signed if something was done like this without the approval of the COD Board we really aren't responsible for it, or even if we approved it, and it was over the budget, I don't think we're responsible for it, based on how it was if I'm sure if we approved it, but didn't approve it so that's not even an issue. So, how does everybody feel about that?

September 8, 2022	Griffin Lakes CDD

Mr. Barak: Where is the $1,000? I'm saying who's going to pay the $1,000 because we're still over budget.
Ms. Duque: But that's what Linda is saying, to fix this, like when it comes to paying or not, like I will work with the accounting department to make sure the $1,000 is paid, if we have to wait towards the end of this month and start October, that will be a conversation with Cutters Edge as well, I can reach out to them and let them know from this invoice we're paying $1,000, that's something I can work towards, no worries about that.
Mr. Barak: Ok.
Ms. Duque: But once again, in terms of this invoice, I think I have a motion already on the table made by Linda which is, pay $1,000 from the invoice, which represents the palm removal and the stump grinding.
Ms. Armstrong: And that was the emergency. Mr. Barak: Correct.
Ms. Armstrong: And we are responsible for any emergency on the property that we are obligated to control. So, I mean, even if we didn't have the money we would have to get it from someplace else as the COD because it was an emergency, to plant the tree that's just an extra step.
(At this point several people were talking at one time, and no one conversation
could be heard)

Ms. DiComo: I took a picture of it, and they had because it was dead. Mr. Barak: Are we talking about this tree?
Ms. DiComo: And they cut it down, so there was probably so much high, and I said, well it's not the prettiest thing, they could take it down. So, the next time I came home, they had taken it out and put a tree there.
Mr. Barak: Well, he made it sound like lightning struck it, and it would have fallen on somebody.
Ms. DiComo: No, it was dead, that's all it did, it just killed it.
Mr. Barak: Ok.
Ms. Duque: And I can tell you by my experience with the royal palm when it's hit by lightning, you have to remove it right now.

September 8, 2022	Griffin Lakes COD

Ms. DiComo: Right, it was just dead.
Ms. Christie: So, we're going to do the $1,000?
Ms. Duque: I currently have a motion on the table made by Linda to pay $1,000, does anyone second that motion?
Mr. Barak: I'll second it.
Ms. Duque:	Benny seconds the motion, all in favor please say aye.	Ok, so everyone approves that motion, and the motion is, we are not paying the $4,250.
Ms. Christie: Correct.

On MOTION by Ms. Armstrong seconded by Mr. Barak with all in favor, authorizing staff to pay Cutters Edge $1,000 of the invoice for the palm tree removal and the stump grinding only was approved.

Mr. Barak: So, right now as a sign of good faith we're paying $1,000 and then we'll address the other issue.
Ms. Duque:  And there is a discussion of the $4,250 with the condo association.
What is the discussion about, what is it that you want to transmit to the condo association?
Ms. Armstrong: The dispute of the $4,250 is in dispute until we figure out who approved, because Harry might not have because remember, Cutters Edge put in that whole half of the wall without us approving it, so they might have just assumed we wanted to have it replace, maybe Harry just signed off on the removal, I don't know, that's what we have to see.
Ms. Duque: Ok, so then Vanessa can you please get with Cutters Edge and ask for that approval to provide you with the proof of that approval?
Ms. Peauteau: Yes.
Ms. West: And remind them to reduce it by at least $1,000. Ms. Peauteau: Yes.
(At this point several people were talking at one time, and no one conversation
could be heard)

September 8, 2022	Griffin Lakes CDD

Ms. Duque: Ok, so I think we have the decision, ok so that's it. Nothing else to include on that. I don't know if there are any questions under the manager's report, but I will continue working with the District engineer, and Ginger was on vacation but we'll follow up with the agreements to make sure they are signed and we reach out to all of the parties for signature.

FOURTH ORDER OF BUSINESS	Financial Reports
A.	Approval of Check Run Summary
B.	Combined Balance Sheet
Ms. Duque: So, the next item is financial reports, tab A is approval of the check run summary, and tab B is the combined balance sheet. Unless there are any questions about those, a motion to approve them both will take place.

On MOTION by Ms. Armstrong seconded by Mr. Barak with all in favor, the Check Run Summary and the Combined Balance Sheet were approved.

FIFTH ORDER OF BUSINESS	Supervisors	Requests
Audience Comments

and

Ms. Duque: Are there any Supervisor's requests? Not hearing any, there is no audience present for any comments.

SIXTH ORDER OF BUSINESS	Adjournment
Ms. Duque: So, a motion to adjourn will take place.

On MOTION by Ms. West seconded by Ms. Christie with all in favor, the meeting was adjourned.

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